Assets. Sub-Assets. Parts
Once you add Locations and Sub-locations, you can start adding your Assets, Sub-Assets and Parts. You can do this manually or by uploading a CSV file.
SuperCMMS follows 3-tier asset system like below.
Asset (Ex: Car)
Sub Asset (Ex: Engine Block)
Part (Ex: Piston)
The 'Part' is usually a 'replaceable unit' for which you track inventory.
It is up to you whether you wish to follow this 3-tier system or not. You can have everything classified as an Asset or you can have Parts directly under Assets and ignore Sub-Asset altogether. It's up to you.
Bulk Asset Upload via CSV file
NOTE: CSV Upload feature is in beta.
If you have lots of assets, you can upload them via a CSV file. This involves three steps.
Create your Asset Model.
Download CSV Template.
Fill in details and upload CSV.
1. Create your Asset Model.
For each Asset/Sub-asset/Part, you can add comprehensive details like type, make, model, etc. You might want some additional fields that are unique to your organization. Use the 'custom field' option to create these new field types.
IMPORTANT: Some fields in your 'Asset Model' might involve drop-down menus (like, Make, Model, Vendor, Manufacturer, etc.). You must create all items that belong to the drop-down menu. When preparing your CSV file, you must copy the relevant item name from the drop-down menu and paste it in the CSV file.
2. Download CSV Template.
Once your 'Asset Model' is built, you can download the 'CSV Template'.
This CSV file can be opened in any spreadsheet program like Microsoft Excel or Google Sheets. It will look like this ....
3. Fill in details and upload CSV.
You can now fill in all details, save the file, and upload it back to SuperCMMS.
Sounds simple, right? Hold on ...
While CSV is very easy to work with, it is also a very strict format. Just follow this simple guide to avoid mistakes.
3.1 Start with your first Asset
Car
3.2 Add all parts that are directly under this Asset
Car
Car
Car Cover
Warehouse (1660980278041812426)
Car
Air Pump
Warehouse (1660980278041812426)
IMPORTANT: The 'warehouse' column must be entered only for 'parts'. This is the unique 'warehouse ID' which you can get from the 'Inventory > Edit Warehouse Popup'.
Any 'part' that you create via CSV is added to the referenced warehouse in the Inventory Module. If you leave it blank the 'Part' will be added to the 'Default Warehouse'.
3.3 Add a Sub Asset
Car
Car
Car Cover
Default Warehouse (1660980278041812426)
Car
Air Pump
Default Warehouse (1660980278041812426)
Car
Engine System
3.4 Add all parts that are directly under this Sub Asset
Car
Car
Car Cover
Default Warehouse (1660980278041812426)
Car
Air Pump
Default Warehouse (1660980278041812426)
Car
Engine Block
Car
Engine Block
Piston
Default Warehouse (1660980278041812426)
Car
Engine Block
Crankshaft
Default Warehouse (1660980278041812426)
Car
Engine Block
Cylinder Head
Default Warehouse (1660980278041812426)
3.5 Add the next Sub-Asset and all Parts under this Sub-Asset
Car
Car
Car Cover
Default Warehouse (1660980278041812426)
Car
Air Pump
Default Warehouse (1660980278041812426)
Car
Engine Block
Car
Engine Block
Piston
Default Warehouse (1660980278041812426)
Car
Engine Block
Crankshaft
Default Warehouse (1660980278041812426)
Car
Engine Block
Cylinder Head
Default Warehouse (1660980278041812426)
Car
Fuel System
Car
Fuel System
Fuel Pump
Default Warehouse (1660980278041812426)
Car
Fuel System
Fuel Tank
Default Warehouse (1660980278041812426)
3.6 Move to the next Asset only after the previous asset has been fully completed
Car
Car
Car Cover
Default Warehouse (1660980278041812426)
Car
Air Pump
Default Warehouse (1660980278041812426)
Car
Engine Block
Car
Engine Block
Piston
Default Warehouse (1660980278041812426)
Car
Engine Block
Crankshaft
Default Warehouse (1660980278041812426)
Car
Engine Block
Cylinder Head
Default Warehouse (1660980278041812426)
Car
Fuel System
Car
Fuel System
Fuel Pump
Default Warehouse (1660980278041812426)
Car
Fuel System
Fuel Tank
Default Warehouse (1660980278041812426)
Bus
Bus
Bus
IMPORTANT.
Finish one Asset (and all Sub Assets and Parts under it) before moving on to the next Asset.
Give every Asset a unique name. For example, if you have two Cars, name them Car-1 and Car-2.
3.7 Once you upload your CSV, it will look like this in SuperCMMS. You can add/edit things from here as and when required.
NEED HELP: Need guidance on your Asset Model and CSV uploads? Just write to us at help at supercmms dot com.
Asset ID's
Every Asset, Sub Asset, and Part is automatically assigned a unique ID. This can be used in API calls.
For easy reference we have adopted the following naming standard.
Asset ID starts with AA (Ex: AA172681777520456)
Sub Asset ID starts with SA (Ex: SA1726817187063125)
Part ID starts with PP (Ex: PP1726817187412345)
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